WAIVERS and AGREEMENTS – Page 2

Calgary Tritons Summer Swim Club is committed to ensuring that all participants/swimmers participate in a safe and welcoming environment that is encouraging and promotes their overall development. Parents have an enormous influence on a swimmer’s experiences in the sport. It is important to recognize that the quality of a swimmer’s experience is determined by their relationships with parents and the way parents conduct themselves within/around Calgary Triton’s training and swim meet environments.

1) All parents are expected to conduct themselves in a responsible manner consistent with the values of fair play, integrity, open communication, and mutual respect.

2) Parents shall always model positive responsible behaviour and communicate with their swimmer that they expect them to do the same. Parents will assume the major responsibility for their swimmer’s conduct and attitude.

3) Parents shall treat all individuals and property with dignity, courtesy and respect. This included but is not limited to swimmers, coaches, officials, volunteers, other parents, and all other individuals and facilities that are part of the club, Swim Alberta and Swim Canada.

4) Parents shall refrain from any behaviour or comments which are profane, insulting, harassing, sexist, racist, abusive, disrespectful or otherwise offensive without hostility or violence.

5) Parents shall emphasize the importance of values like sportsmanship, respect, cooperation, competition and teamwork to their swimmer offering praise for competing fairly, participation and skill development

6) Parents shall model and encourage their swimmer to maintain a healthy balance between swimming and life. (e.g., school, other activities, social life, etc.)
i. A parent’s role shall be to take a healthy interest in their child’s progress and development and be responsible for the child’s nutrition, rest, adherence to training regimen set by the coach(s), overall health, life‐balance, and moral and emotional support.

7) Parents shall set high, but reasonable expectations for their child’s participation in swimming focusing on development and enjoyment for the child.
i. Parents shall encourage participation in All swim meets throughout the season and encourage training towards competitions as well as goals set at beginning of season

8) Parents shall instill confidence in their son/daughter’s ability and skill development, always avoiding comparisons with other swimmers. Parents shall celebrate the acquisition of skills and goals achieved by their swimmer.

9) Parents shall ensure their swimmer wears proper clothing and equipment.

10) Parents shall never provide alcohol or drugs to minors in a Calgary Tritons environment. Parents shall never provide or advocate the use of performance enhancing drugs or substances.

11) Parents shall openly support and uphold this code of conduct policy and take action and steps to ensure other parents follow and uphold this code of conduct policy.

12) Parents will utilize Team Snap as the main communication tool with Coaches’ to indicate:
i. Participation in Swim Meets at least 3 weeks prior to event. If no response is indicated within that time the swimmer will not be entered as a participant within the swim meet including all planned relays.
ii. Any responses listed as “Maybe” until the above deadline will be considered as “NOT ATTENDING”.

13) Parents shall respect that the professional coach is responsible and empowered for the development of the athlete. Understand and respect the coach and team philosophy.
i. Swimmer placements are determined by the Head Coach with no dispute – all decisions will hold. Any adjustments will be at the discretion of the Head Coach as they see fit for the swimmer’s development for the season.
ii. Avoid confusing my child by coaching from the stands or off hours.

14) All participants will gain an understanding of the 24 hour rule to deal with team complaints and adhere to it.
i. 24 hour rule: All complaints/comments/questions are to be directed to Vice President (VP) of the Calgary Tritons 24 hours after an event/situation has occurred with a detailed description of facts of events. The VP will determine the appropriate course of action and involvement of further Coach involvement and will schedule in -person meetings within 7 calendar days.
ii. If wanting to express opinion, it will be done so in a face to face meeting and not through email or text messaging. Emails or texts with complaints will not be entertained by Head Coach, Coaches or Board members. All must follow 24-hour rule.
iii. Coaches will be available for general questions or discussions after practices only. Any concerns or conflicts must follow the above 24 hour rule procedures. Head coach and VP may get involved where necessary.

15) Direct all comments and criticisms of other spectators, participants, officials, or board members in private and away from the players participating in the program.
i. Refrain from expressing my opinion of the coaches or players in front of my own child.

16) Parent’s have read the CLUB PARTICIPATION POLICY, CLUB RELAY POLICY, and DISCPLINE POLICY in the Calgary Triton’s Handbook and agree to comply to the defined processes as detailed.

a) I will train and compete as a swimmer for the Triton’s because I want to, not because others want me to.

b) I will Respect and adhere to the ideals, policies, and rules determined by my Coach, Head Coach, Calgary Triton’s, other Swim clubs and Swim Canada.

c) I will always show respect for all coaches, all officials, all volunteers, all swimmers, all spectators, and all club members.

d) I will not fight or use foul or abusive language or inappropriate gestures.

e) I will exhibit a high degree of sportsmanship, teamwork and positive attitude always when representing my team and the Calgary Triton’s.

f) Having fun, improving my skills, supporting other swimmers, making friends and doing my best are important.

g) I will show respect for the decisions, judgment and authority of the officials and timekeepers.

h) I will never take part in a practice, game or team event while under the influence of drugs and/or alcohol. Nor will I encourage the use of alcohol and/or drugs to other swimmers.

i) I will not take part in any form of bullying, either to an opposing swimmer(s) or to a member on the Calgary Triton’s. Bullying in any form, whether in person, electronically (any form of social media) will not be tolerated. (See Social Media Policy)

j) I will not engage in unsportsmanlike conduct with any coach, parent, player, participant, officials or any other attendee.

k) I will not engage in any behavior, which would endanger the health, safety, or well being of other team members, participants, Coaches, officials or other attendees.

l) I will not engage in the use of profanity while attending or participating in any event.

m) I will not engage in verbal or physical threats or abuse aimed at any parent, swimmer, participant, officials, volunteers or any other attendee.

Practices/Training Days & Swim Meets:

a) I recognize that practices are more important than swim meets and aim to give 100% effort.

b) I will arrive at the pool before practices and swim meets according to the standards set by my Coach or Head Coach.
i. If I cannot make a practice, I will notify the Coach at least 24 hours in advance
ii. If I cannot attend a swim meet, I will notify Team Snap and Coach at least 2 weeks prior to swim meet, so Coaches are able to plan event submissions and relay teams.

c) I realize that swimmers who attend practices will have priority in relay team placements.

d) I will turn off all electronic devices (cell phones, video games, etc.) before arrival at my practice, game or team event and leave them off until I am finished.

e) I will leave all venues as neat and tidy as I found them and will remove all refuse from my area.

f) I will attend at least 3 meets and as many practices as reasonably possible.

My Uniform

a) I will take good care of my team swim wear and clothing and wear it during swim meets.

b) I will ensure my swimsuit is in good condition, appropriately fitted for swim meets and practices.

c) I will wear appropriate swim wear and bring my own water bottle to all practices and swim events.

d) At practices, I will bring extra fitness footwear and clothing in preparation for unplanned land training practice.

Discipline:

a) I will strive to be a leader and encourage sportsmanship, support to all club swimmers and will listen to Coaches.

b) I recognize that the Coach will handle conflicts that occur during practice and swim meets. Where they see fit, the Head coach may get involved and/or Parent’s/Guardians and Board Members.

c) I will show respect for the decisions, judgment and authority of the officials and timekeepers.

Social Media Policy for Swimmers

At Calgary Tritons Summer Swim Club, we realize that there is a need to adapting to changing methods of communication. The importance of coaches, swimmers and parents engaging, collaborating, learning, and sharing in these digital environments is a part of 21st century learning. In recognition of this, Calgary Tritons has developed the following policy to provide direction for the Tritons swimmers, coaches, and parent community when participating in online social media activities. Due to the wealth of new social media tools available to swimmers, products and documents have the potential to reach audiences far beyond the classroom. This translates into the need for a greater level of awareness, responsibility, and accountability for all users. Below are guidelines Calgary Tritons swimmers should adhere to when using social media.

Social Media Definition: Forms of electronic communication (as Web sites for social networking) through which users create online communities to share information, ideas, personal messages, and other content (as videos). https://www.merriam-webster.com/dictionary/social%20media

Examples of Social Media: Facebook, Twitter, Instagram, Snapchat, Standard Texting, WhatsApp, Flickr, YouTube,, Tumblr, ASK FM, Team Snap

Key Principle: Interacting with each other on-line is no different than interacting face-to-face: we are required to maintain the principles of respect, dignity, prudence, concern for and protection of others, and safety in all interactions. Activities which are inappropriate, unethical, illegal, or which cause undue discomfort for members of both Calgary Tritons and our community (including swimmers, opponents, parents, coaches, or others) should be judiciously avoided in written communications and cyberspace. Swimmers who participate in online interactions must remember that their posts reflect on the entire Tritons community and, as such, are subject to the same behavioural standards set forth in the Swimmers Code of Conduct.

Online Interaction and Identity:
•Be aware of what you post online. Social media venues are very public. What you contribute leaves a permanent digital footprint for all to see. Do not post anything you wouldn't want friends, peers, parents, teachers, or a future employer to see, as you can’t control posted data once it is on the web.

•How you represent yourself online is an extension of yourself. Do not misrepresent yourself by using someone else's identity.

In addition to the regulations found in the Calgary Tritons Handbook, swimmers are expected to abide by the following:
•Swimmers may not use social media sites to publish disparaging or harassing remarks about TRITONS swimmers, coaches, community members, athletic rivals, etc.

•Swimmers who choose to post editorial content to websites or other forms of online media must ensure that their submission does not reflect poorly upon the club.

•Failure to abide by this Policy, as with other policies at Calgary Tritons may result in disciplinary action as described in the Player Handbook, or as determined by the Tritons Administration.

•The use of social media and cellular phones is not permitted during practice or game time unless specifically authorized by the coach or in the case of an emergency.

Privacy: •Exercise care with privacy settings and personal profile content to ensure that posted content does not reflect poorly on Tritons in any way or otherwise create a conflict of interest. Content should be placed thoughtfully and periodically reviewed. On most sites, privacy settings can be changed at any time to limit access to profiles and search ability, and changes should be made when necessary.

•To make it difficult for others to access information about your private life, make certain that your personal social networking profile is set to "private” and that personal information is not available to "friends of friends" or other peripheral contacts.

•Be safe online. Never give out personal information, including, but not limited to, last names, phone numbers, addresses, exact birth dates, and pictures. Do not share your password with anyone besides your parents.

•Always respect the privacy of others.

Calgary Tritons Withdrawal and Refund Policy Acknowledgement

All withdrawal/refund requests must be made in writing to the Tritons president and treasurer.

Returning Swimmers: For withdrawal requests received prior to April 1, 2025 for the 2025 swim season – registration fees will be fully reimbursed less a $50 administration fee. For withdrawal requests received between April 1, 2025 and April 30, 2025 – 50% of the registration fees will be refunded per swimmer. No refunds after April 30, 2025.

New Swimmers: Withdrawal requests received prior to May 8, 2025 for the 2025 swim season – the registration fees will be reimbursed less a $50 administration fee per swimmer. No refunds after May 8th for new swimmers.

*Exceptions may be made if found medically necessary, or through the approval of the Tritons Board. Please make all requests through the president.

2025 Shortened Season and Swim Meet Participation Acknowledgement

For the 2025 season, the swim season will be condensed due to facility construction closures in Calgary and Edmonton. Due to this, there are swim meets most weekends through the months of June and July, with the Provincials taking place on the AUGUST LONG WEEKEND. The season will end following the Provincial Championship swim meet.

Please note, swimmers are expected to participate in a minimum of three (3) meets throughout the season (as per the Calgary Tritons Handbook). Failure to do so may restrict future registration with the Calgary Tritons Swim Club.